White Label Corporate Travel Management Software

In today's fast-paced business environment, companies are constantly seeking better ways to manage business travel and expenses. From cost control to employee satisfaction, there are many reasons why organizations are approaching mobile app solutions. Manual procedures, including spreadsheets, paper receipts, and approval of emails, are disabled. Companies now want automated systems that centralize all travel-related activities.

However, the corporate travel industry is diverting toward digital software solutions. Trends such as flexible labor policy, global team coordination, and rules for increasing travel requirements have created a strong requirement for modern travel management platforms. Companies typically invest in the white label corporate travel management software that helps manage commercial visits of employees with more accuracy and control. Thus, the software will streamline their business operation and is budget-friendly.

What is Corporate Travel Management Software?

Corporate travel management software is a digital platform that streamlines the entire process of managing business trips. The software will help companies to order, organize, and track expenses by implementing the travel policies and generating detailed reports. The software is designed for employees, tour leaders, and financial teams to manage the tours more efficiently and within the budget.

The main users of this software include:

Employees: The employees or travelers can use the software for booking and managing their travel.

Managers: The managers are enabled to review and approve travel requests.

Finance Teams: The finance teams are responsible for tracking expenses and generating reports.

Travel Administrators: The software will help the travel admins to enforce travel policies and ensure compliance.

The Effective Workflow of the Corporate Travel Management App

The corporate travel management app involves several steps that give rise to an efficient workflow of the application. However, the application facilitates employees or travelers with a lot of functions that increase their user experience. Now, let's have a look at the working model of the CTM app below.

1. Travel Request Submission

The workflow begins when an employee logs into the system and presents a travel request. The form includes details such as travel purposes, location, date, and budget estimate.

2. Managerial Approval

When submitted, the request is automatically sent for nominated approval. The manager may approve, reject, or request further information through the platform directly.

3. Booking Travel Services

After approval, the employee receives access to the booking engine. The platform allows the user to find and book aircraft, hotels, and transport options that match the company's policy.

4. Itinerary Generation and Notifications

When the order is complete, the system generates a wide travel program. The passenger receives real-time information on ordering confirmation, change, or cancellation.

5. Expense Management and Reimbursement

During the journey, expenses are either manually or automatically logged through integration with corporate credit cards. After the trip, the employee presents the expenditure report for approval.

6. Reporting and Analysis

With the help of this function, the data on travel and expenditure is easily collected in the dashboard. However, the finance, admins, and travel teams use this data to analyze expenditure patterns, policy compliance, and travel trends.

The Pros of Investing in the White Label Corporate Travel Management Software

There are numerous pros of investing in the white label corporate travel management software, some of which are precisely discussed below. Let's have a look:

1. Time Savings

The white label corporate travel management software eliminates the requirement for manual testing or feature integration, as white label solutions are already pre-built and tested. This will reduce the deployment time and make the software faster to market.

2. Brand Customization

White label corporate travel software allows you to customize the platform fully, marking your company, including logo, color, and domains. This creates a spontaneous and vocational experience for your customers, which helps you create brand recognition and trust without visible third-party intervention.

3. Cost-Effective Solution

Developing a scratch travel system can be expensive and time-consuming. White label solution provides a less expensive alternative, as the core software is already made. It reduces early investments and ongoing growth costs, making it a budget-friendly alternative for all sizes of businesses.

4. Scalability

As the company's travel business grows, the white label software can scale accordingly. These platforms are designed to handle users, ordering, and increasing the amount of data, which supports your expansion without the need for a large technical overhaul.

5. Reduced Risk

Using detected, installed software reduces the risk associated with errors, downtime, or system errors. White label solutions often come with support and updates, ensuring reliability and stability for your company and customers.

6. Revenue Generation

As a branding service for corporate customers, you can use the white label platform by charging fees or earning commissions when ordering. This creates a new revenue flow and adds value to your business portfolio.

The Generic Key Features of the Corporate Travel Management App

The generic key features of the corporate travel management app typically facilitate the admin panel, traveler panel, and approver panel. With the use of the right technology and implementation, the application works smoothly and delivers a seamless experience to users. Just have a look at the features below:

Admin Panel

1. Booking Engine Integration

Administrators and travelers can use an integrated search engine to book aircraft, hotels, and transport. The scene is connected to global distribution systems to display the best travel option.

2. Approval Workflow System

Administrators can specify several levels of approval chains. This ensures that travel requests pass through the right channels before being confirmed.

3. Travel Policy Management

Companies can define specific rules for booking classes, hotel categories, daily boundaries, and preferred suppliers. These rules are used automatically during the order.

4. Expense Tracking and Automation

The system allows passengers to upload receipts or expenses through short integration. It then classifies expenses and flags those that exceed the budget or entries that break the policy.

5. Real-Time Notifications

Automatic notifications are sent for confirmation of order, flight delay, change in travel programs, and political violations. This information helps passengers to be informed.

6. Custom Reporting Tools

Administrators can see travel expenses by department, destination, or time period. They can also export reports for auditing or internal reviews.

7. User Profile Management

Each passenger can continuously create a profile with flight numbers, passport details, seat preferences, and dietary requirements. This information is used to customize ordering.

8. Supplier Management

The system allows companies to manage the relationship with companies that hire airlines, hotels, and cars. This includes uploading contracts, performing performance, and tracking of use.

9. System Integration Options

With the help of this feature, admins can easily integrate the app with HR systems, accounting software, and identity providers to deliver a seamless data flow and user management.

10. Security and Traveler Safety Tools

Advanced facilities such as site tracking and emergency contact systems ensure safety tasks and passenger care.

Employee (Traveler) Panel

1. Intuitive Travel Request Form

Employees can present a travel request by selecting the purpose of travel, destination, departure, and return dates, expected budgets, and any additional notes.

2. Self-Booking Engine

The employee panel offers an ordering engine where users can rent flights, hotels, trains, or cars. This will result in the employees getting the travel results based on the company's travel policy and preferred suppliers.

3. Personalized Recommendations

With the help of references and travel history, employees will get suggestions for aircraft, hotels, or routes. It can also highlight flight programs or the hotel's loyalty benefits.

4. Itinerary Dashboard

Once you have booked the trip, the entire travel program will appear in a clean and easy-to-read format. This includes flight time, hotel details, check-in, and place maps.

5. Notifications and Alerts

Employees will get alerts on their phones via SMS or email regarding the confirmation, delay, or cancellation of the travel request.

6. Expense Submission

Passengers can upload the receipts directly from their phone or desk. This includes platform image uploads, OCR scan, and even supports real-time synchronization with business credit cards for automatic logging.

7. Expense Categorization

The system proposes categories for each expense, such as food, transport, or housing. Users can accommodate them before submitting the expenditure report.

8. Trip History and Reports

Employees can see their former travel requests, orders, and expenses. It helps to monitor reimbursement and prepare future travel plans.

9. Support and Help Center

The panel involves access to chatbots, FAQ, or live support agents that can help with ordering, cancellation, or system problems.

Manager (Approver) Panel

1. Dashboard Overview

Managers have a dashboard that reflects all waiting travel and expenditure requests, along with a budget summary and upcoming warehouses.

2. Request Review and Action Panel

Managers can review individual travel requests and can see travel details as goals, budget, destination, and adversity status. They can approve, reject, or request direct modification from the interface.

3. Automated Policy Checks

Before reaching a request manager, the system flags over violations of travel policy. The manager sees a clear visual indicator if the request is non-transport.

4. Department Budget Monitoring

The leader can see how much the team's travel budget has been used, whether approval is pending, and what is estimated on the basis of upcoming trips.

5. Expense Report Review

The panel allows managers to review the expenses submitted, look at the attached receipts, and either approve or reject them. They can also leave comments for clarification.

6. Custom Approval Flows

Managers can configure or participate in approval chains. For example, visits over a specific budget may require double approval. The system manages routing based on predetermined rules.

7. Alerts and Notifications

Managers receive a notice of new requests, immediate approval, a budget limit, and submission of expenses. These can be established as daily digestion or information in real time.

8. Delegation and Proxy Access

The inaccessible leaders can leave the approval responsibility to a member of another authorized team.

9. Team Travel Reports

Managers can generate reports that briefly present the use of the seller for travel frequency, total expenses, policy compliance, and their direct reports.

10. Comment and Communication Tools

Managers can communicate directly with the employees in the system to request an explanation without having to send separate e-mail messages.

How do AI-Driven Technologies Positively Impact Corporate Travel Management Software?

Integration of the AI-driven technologies builds an innovative, fully functional, and advanced feature-enriched software. This approach will attract a large number of users to the software, which easily streamlines your business operations. To know more about the role of AI-driven technologies in the advancement of white label corporate travel management software, check the information below.

1. Smart Travel Recommendations

The feature will be useful to gather the historical data to recommend travel options that match the company's policy and user preferences. This speeds up the ordering process and increases satisfaction.

2. Intelligent Expense Categorization

AI can read receipts and automatically classify expenses. Thus, the feature saves time for employees by ensuring accurate financial reporting.

3. Predictive Analytics for Budget Planning

Machine learning algorithms analyze the former travel data to predict future expenses. This helps companies create a more accurate travel budget.

4. Automated Policy Enforcement

With the help of this feature, it will become easier for organizations to detect violations of real-time policy and warn appropriate personnel. This will, however, reduce the risk of manual audits.

5. Personalized Travel Experiences

AI teaches personal travel habits, such as a favorite seating or hotel location. This allows the system to order, which meets individual preferences while living within politics.

6. Real-Time Disruption Management

In case of delay or cancellation of flight, artificial intelligence automatically suggests alternative routes or booking options. It reduces last-minute delays and frustration.

Steps to Build a Corporate Travel Management App with a White Label Solution

A lot of steps are required to build a corporate travel management app by utilizing a white label solution. Below, you will get a step-by-step guide to start your business journey. Just have a look:

1. Define Your Objectives

Defining clear goals is the basis for any project, and developing a corporate travel management app is a crucial aspect. You should first identify specific challenges that the app will solve for your business or employees. Start by understanding the preferences and needs of corporate passengers.

2. Choose a White Label Provider

When choosing the white label solution provider, make sure that both the selected platform provides the main functionality that is necessary and flexibility for adaptation. However, the platforms can be easily customized to your needs.

3. Apply Branding Elements

Utilizing a white label solution to build your own brand identity is essential, as it ensures that the platform reflects your business goal and the company's unique identity. You can do this by implementing a new color, font, and size in the interface.

4. Configure Travel Policies

Configuring travel policy in the app ensures that all travel arrangements follow the company's guidelines. Business travel policy may include banning air classes, hotel categories, or preferred airlines. It reduces errors and administrative overheads and ensures that everything is automatically tracked and registered for financial reporting.

5. Test the Platform

Complete testing is required before rolling out your corporate travel management app throughout the organization. The test should not only check that the app works properly, but also assess its purpose. This stage ensures that everything works as expected before the app is live.

6. Launch and Monitor

Launching the app in steps should reduce disturbances and facilitate steady adoption. Test the app for a selected group of employees or departments and gather reactions to its usable features and performance.

The Tech Stacks We Used to Build a Corporate Travel Management Platform

As an experienced and reputable custom software development company, we make sure to integrate the advanced tech stack to make the corporate travel management platform user-friendly, robust, and efficient. Just have a look at the table below:

Methods to Generate Revenue from a Corporate Travel Management App

To monetize the corporate travel management app, businesses or organizations can leverage several strategies. These strategies will be helpful to generate high revenue in return for increased ROI. Below are the most relevant methods that you can follow to generate a good income from the platform.

1. Subscription-Based Pricing

One of the most common models is to offer subscription-based pricing. Companies pay monthly or annual fees based on the number of users, the number of competent functions, or organizational size. This model provides a steady stream of income.

2. Commission from Travel Bookings

When passengers book flights, hotels, or transport through the stage, the company can earn a commission from the partner's travel suppliers. These commissions are usually paid per order and can quickly be deposited in large amounts.

3. Premium Feature Upgrades

Provide a basic plan with standard features and allow customers to unlock advanced modules such as AI reporting, travel tracking, or integration with financial equipment for extra costs. Thus, this model provides customers with flexibility and encourages upgrading.

4. Transaction Fees

Take a small fee for each travel booking, expenditure report processed, or approval action. This use-based model works well with organizations that have variable travel activity throughout the year.

5. Advertising and Sponsored Listings

Partner with hotels, airlines, or rental car services to present your offers prominently on the booking interface. These results of the business discovery pay for exposure and a list of priorities.

The Cost to Build a Corporate Travel Management App

The overall development cost to build a corporate travel management app starts at $6,000. This means that businesses will get the mobile app solution at a budget-friendly price. However, the development cost varies depending on the method you choose for the development. Like, if businesses choose a custom app solution to build a corporate travel management app, then the cost will be higher, and the app will take much longer to be deployed in the market. The development of the corporate travel management app with a white label solution is less expensive and easier to deploy in the market. Thus, businesses are required to select the development method wisely by knowing all the related pros and cons of each method.

Approach Hyperlocal Cloud Now!

Partnering with Hyperlocal Cloud will enable businesses or startups to kickstart their business journey with an advanced mobile app solution. We have proven years of expertise in delivering on-demand app development that efficiently matches our clients' business requirements. From offering white label solutions to developing mobile applications from scratch, our team of tech experts are serving the clients with their best work. We have a successful track record in delivering projects on time with 24/7 support. Reach out to us and get a free consultation.