Today, digitization is at its peak, showing both positive and negative effects. On one side, it helps in paving the industrial growth, but somewhere it is increasing spam and unfair practices in various businesses and organizations. Therefore, various entrepreneurs started the procedures of secure and legal bidding of crucial documents, which is also known as a notary. Earlier, this process of authenticating signatures and investigating fraud was involved in-person meetings with a notary public.
However, the increasing advancements in technology have led to the introduction of new remote online notarization software into the market. These are the advanced systems that complete the notarization of documents online without meeting in person. A recent report by Verified Market Reports confirmed that the E-notary software market revenue will reach USD 8.5 billion by 2033, highlighting its significant benefits across multiple industries.
However, building a brand new RON platform from scratch is really expensive and time-consuming, so businesses choose to launch a white label remote notarization software solution. If you are also interested in knowing more about white label RON software, let us understand its details, including features, workflow, and more.
What is White Label Remote Online Notarization Software
A white label remote online notarization software is a built-in and customizable solution similar to the original RON software. Its primary motive is to enable the notarization of documents online through advanced technologies. Notaries and signers can connect online for remote notarizations, eliminating the need to meet in person to save time, effort, and money. Though the core functionality in the white label remote online software remains similar, still, entrepreneurs customize the logo, theme, features, etc, to resell it under their brand, tailored to their users' demands. The major benefit of this white label solution is that it eliminates the entire development process and saves valuable time, effort, and money.
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How Does RON Software Work?
Our innovative white label remote online notarization Software offers a smoother workflow, enabling users a seamless experience. Here is the step-by-step process it follows.
Step 1:Document Upload
First, the client uploads the document that needs to be notarized on the platform.
Step 2: Identity Verification
Then, the platform includes various knowledge-based authentication methods to verify the signer's identity. It also provides biometric authentication or other credential analysis strategies to confirm no unauthorized access.
Step 3: Live Video Session
Next, the app offers advanced and secure audio and video conference features, enabling notaries to confirm their identity and view the signs in real-time.
Step 4: Electronic Signature & Seal
The signer signs the documents electronically, using an e-signature, and the notary applies the digital seal with a timestamp.
Step 5: Audit Trail & Recording
Later, this session is recorded and saved securely for future reference. Additionally, it conducts regular, detailed audit trails for legal validations.
Step 6: Document Delivery
At last, a secure & tamper-proof PDF is created and sent to all the parties. The same document is saved in the cloud repository to ensure the retention policies.
Key Features of Remote Online Notarization Software
Notarization of documents is a sensitive task that requires attention to detail. Therefore, White Label RON software offers various effective features to simplify and expedite notary operations.
Electronic Notary Journal
It generates secure digital notarial records for every RON session efficiently.
Digital Signature Certificate
The software utilizes secure PKI (Public Key Infrastructure) technology to secure RON transactions.
Live Video Signing Sessions
It enables quick signing into Remote Online Notary software and conducts live video sessions for secure tasks.
Digital Notary Stamp
The software enables the notary agent to notarize the digital document from anywhere and provide their e-seal with robust security.
KBA Authentication
This feature helps verify clients' identity and protects the information against any fraudulent activities.
Facial Recognition Match
The app ensures that the signer is the person shown in the ID, enabling a fast and convenient verification process.
Edit Page Mode
White Label RON software enables users to add, remove, or change the order of the pages easily.
Identify Verification
The software provides high-level and robust authentication features to verify the customers' identity securely and quickly.
Bulk Delete and Download
It enables users to manage completed, signed documents more easily, quickly, and securely.
Extended Features of White Label RON Software
In addition to offering basic functionality, the following advanced features are provided by RON software.
Notary Snapshot
This feature enables users to capture images of required documents, stipulations, and credentials during RON sessions.
Notary Queue
This feature is helpful in organizations for assigning notary jobs to the queue. The available notaries can take the assignment and complete the task.
Notary Community Directory
This feature is helpful in organizations for assigning notary jobs to the queue. The available notaries can take the assignment and complete the task.
Whiteboarding in Video Signing
This feature enables users to draw and add shapes and text to the document, facilitating clear communication between the client and the signer. This feature is helpful in organizations for assigning notary jobs to the queue. The available notaries can take the assignment and complete the task.
Industries That Adopt Our White Label Remote Notarization Software
The following are the various industries that utilise our white-label Remote Notarization Software for their enhanced notary operations. Let us check them once.
Real Estate
Since Real estate is one of the most sensitive industries with daily dealings of various crucial documents and papers, physical notary operations may result in human errors and consume a significant amount of time. Therefore, real estate agents launch their own remote notarization platform to securely handle lease agreements, property deals, title transfers, and more quickly.
Legal Firms
There are multiple complications in the legal firms regarding notary tasks, such as adherence to legal procedures, minimizing errors, and more. Notary agents simplify their notary operations with white label remote online notarization software. For example: notarize affidavits, power of attorney, and client agreements. Additionally, it ensures document validity and maintains confidentiality while complying with legal standards.
Healthcare
Next in our list are hospitals and clinics which use RON software to notarise their medical authorizations, healthcare directives, and patient consent forms. In addition to this, it ensures secure identity verification, making it easier for patients and families to complete critical paperwork remotely, especially during emergency times.
Insurance
We have Insurance companies that utilise the robust Remote Notary Software to ensure the authentication and validity of claims, insurance contracts, and other legal documents. It also prevents unauthorized access and fraud while ensuring compliance with legal requirements.
Government
Government agencies use remote notarization for permits, licensing, citizen services, and official documentation. It ensures compliance, saves operational time, and allows citizens to access government services without visiting physical offices, improving public service delivery.
Financial Institutions
Banks and financial service providers use the software to notarize loan agreements, mortgage documents, and identity verifications. It enables secure and efficient transactions, supports regulatory compliance, and enhances the customer experience with fully remote services.
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Get the Right White Label RON Software with Legal & Security Compliance
We offer a robust white label RON software that ensures compliance with all the legal regulations, to establish credibility and reduce legal objections. The table below shows the comprehensive regulations it follows.
| Compliance / Security Requirement | Purpose / Use |
| 1. eNotary Laws & State Authorization | Ensures the platform operates legally within states that allow RON and adheres to state-specific regulations. |
| 2. Identity Verification (KBA/Biometrics) | Confirms the signer's identity using Knowledge-Based Authentication or biometric data. |
| 3. Tamper-Evident Digital Certificates | Ensures the notarized documents are secure, unaltered, and legally valid post-signing. |
| 4. Secure Video-Audio Recording | Provides evidence of the notarial act; required for auditing and legal defensibility. |
| 5. Data Privacy & Encryption (e.g., GDPR, HIPAA) | Protects sensitive information during storage and transmission; ensures user privacy. |
How is RON Software Beneficial for B2B Use?
There are multiple ways an efficient RON software is beneficial in B2B use. Here are a few benefits offered by a robust remote online notarization software. Let us check them now.
1. Expand Reach and Scalability
A robust remote online notarization software enables notaries and clients to sign documents remotely. This allows businesses to serve customers in different regions without worrying about geographical areas, enhancing their business reach.
2. Ensure Necessary Compliance
Our white label RON software ensures compliance with all state and federal laws. Additionally, it creates digital audit trails, such as electronic journals and video conferencing, for tamper-proof records and to avoid legal constraints.
3. Faster Turnaround
An efficient RON software is equipped with various innovative and advanced features that enable digital notarization, eliminating the need for in-person meetings. This advancement consequently enables faster signing, verification, and processing of documents, thereby reducing the time required to complete these tasks.
4. Cost-Efficiency
An advanced remote online notarization software enables the remote notarization of documents with the help of various intuitive features. It automates the necessary notary tasks, which reduces manual errors and operational costs. Moreover, it eliminates the need to travel, print, and incur any courier expenses, saving overall costs.
5. Better Customer Experience
Usually, clients don't like to travel and get their notarized work done, as it not only consumes their time but also money. However, using a white label notary platform provides them the advantage of notarization from the comfort of their homes through their smartphones or web for better convenience and experience.
6. Personalized Customization and Branding
A white label remote online notarization software is a ready-made software with in-built features. However, the app owner has the advantage of deep customization. They can change the logo, theme, features, typography, and icon placement according to their brand.
7. API Integration & Automation
Next, the owner can integrate the software with existing CRMs, legal case management systems, and loan origination platforms for a smooth workflow.
Tech Stack Utilized to Build a White Label Remote Online Notarization Software
The following is the robust tech stack used to build a white label remote online notarization software.
| Type | Technology |
| Frontend | React.js |
| Backend | Node.js (Express.js) |
| Database | PostgreSQL |
| Real-Time Communication | WebRTC |
| Video Streaming | Twilio Video API |
| Document Management | AWS S3 |
| Identity Verification | Jumio / Onfido API |
| Digital Signature | DocuSign API |
| Authentication | OAuth 2.0 / JWT |
| Cloud Hosting | AWS / Google Cloud Platform |
| API Documentation | Swagger / OpenAPI |
| Notification Service | Firebase Cloud Messaging (FCM) |
| Payment Gateway | Stripe / PayPal |
| Encryption | TLS/SSL, AES-256 |
How Much Does a White Label Remote Online Notarization Software Cost?
The cost to develop our white label notary software starts from $7,000 However, there are certain customization that affects the overall cost of the white label solutions.
Features Complexity
The more features there are, the higher the cost, which affects the overall pricing.
Integrations
Integrating third-party services complicates the development process, increasing the cost of the solution.
Launching Platform
Launching and using the solution on a single platform doesn't cost much more than using it on multiple platforms.
Regulations & Compliance
Compliance with various necessary industry regulations can also impact the overall pricing.
Maintenance & Support
After launching, the team provides services on further maintenance like feature additions, bug removals, server upgrades, and increasing the cost of white label solution.
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Why Hyperlocal Cloud Excels in White Label Solutions
Choosing a reliable, secure, highly efficient, and scalable remote online notarization software is super crucial to conduct the complicated notary tasks in a simplified manner. Therefore, one needs to select the right and trustworthy, on-demand mobile app development company that offers robust white label solutions. Hyperlocal Cloud is one of those well-established companies that has built a proven track record in offering feature-rich and result oriented white label solutions. Various leading entrepreneurs from multiple industries choose us to get their white label solutions. The following are a few reasons why our white label remote online notarization software solution is much better than other competitors.
Wide Range of Feature Set
Our white label solutions are built with a comprehensive feature set to enhance operational efficiency and improve customer experience.
Deep Customization Option
Though our white label solution offers various amazing features to simplify admin operations but it also offers deep customization options. The admin can customize the solution’s logo, theme, features, and typography according to their brand niche.
100% Secure Solution
Our Q&A team tests the complete white label solution from multiple parameters. They test to ensure that the solution is easy to use, secure, and scalable for future use.
Post-Deployment Support
Next, our developers team provides post launch services to upgrade the new servers, add new features, and mitigate bugs to keep the solution efficient.
Ready For Quick Launch
Since all the features are in-built, the white label solution eliminates the need to develop the solution from scratch, making it ready to launch in the market.
Budget Friendly
At Hyperlocal Cloud we understand that each business has their own budget constraints, and so we set genuine pricing of our solutions for every type of business.
