Remember the times when event organizers struggled with a stack of papers, endless phone calls, and literal clipboards? Before the technology entered this industry, event organizers were buried in manual processes. Eventify and platforms like it have emerged as the solution by offering a full event management solution that can be scaled from small board meetings to big industry conferences.
Event management platforms are not gaining popularity because they are trendy; rather, they are gaining popularity because they solve real business problems. They turn the chaotic event logistics into smooth operations, turn attendance into engagement, and convert event spending into measurable business outcomes. The opportunity to invest in this industry is obvious to the businesses: there is a strong demand for better event solutions, and companies are ready to pay for the platforms that bring results.
The question of whether to enter this market is now replaced by how to create a platform that stands out in an increasingly competitive landscape. Being aware of these trends is the basis for developing an event management platform that businesses really need.
Eventify App: An Introduction
The Eventify app is a platform that enables businesses and event organizers to build and operate both physical and virtual events, as well as combined events. The platform delivers a full range of tools that serve event planners and their participants through features like registration and scheduling, live polling and gamification, social networking, interactive maps, and post-event analytics. The purpose is to deliver a smooth experience and escalate the engagement level right from the pre-event planning stage up to the post-event follow-up.
Businesses or startups that want to launch this app consider buying a white-label ticketing solution. They can launch an app within weeks, can rebrand it as their own, and can customize the platform and colors as per their branding.
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Understanding The Working Process Of An Eventify Clone App
Let's now talk about the working process of the event management app, like Eventify:
1. Event Creation by Organizer
The event organizers create and configure the event, including adding such information as an agenda, speakers, exhibitor booths, registration forums, and branding the platform.
2. Exhibitor Onboarding and Setup
Exhibitors are provided with their personalized stalls to build online booths, add products, schedule meetings, and prepare lead-capturing applications.
3. Attendee Registration and Discovery
The potential attendees explore the event information, get to know the schedule, the list of exhibitors, book events using the app, and get access credentials.
4. Event Participation and Engagement
The attendees will be attending the sessions, visiting the booths of the exhibitors, and communicating with the other attendees. QR codes can also help them get information and be part of polls and live Q&As.
5. Post-Event Follow-Up and Analytics
The organizers analyze detailed analytics and feedback, and participants can access the recorded sessions and downloaded materials for further use. The data also helps organizers improve future events and maintain long-term user relationships.
How An Eventify Clone Boosts Your Event Business
There are several benefits that an Eventify clone app offers to the businesses, some of which include:
| Benefit | Description |
| Centralized Management | A single dashboard allows event organizers to handle all registration activities, schedule management, and attendee information tracking. |
| Streamlined Registration and Ticketing | The registration and ticketing system operates efficiently through customized forms that allow users to select from different ticket categories and complete secure online payment processing. |
| Sponsor and Exhibitor Visibility | The platform provides specific areas that showcase products through sponsored ads, QR code lead scanning, and product showcases. |
| Data and Analytics | Real-time data on attendance and engagement statistics allows event planners to improve their future events using data analysis. |
| Automation | Automated email processes are used to deliver reminder and notification messages via set-up workflows. |
| Improved Engagement | The platform also provides most of the users with enhanced interaction through its interactive capabilities, including gamification, live question and answer, polls, and private social feeds. |
| Networking | The platform offers the user booking features, in-app chat services, and discussion forums. |
| Easy Navigation | The system provides two essential features that enable users to navigate the event venue effectively. |
| Seamless Check-in | The app is helpful in business organizations as it gives the attendees a chance to check in to the event through their QR codes. In this way, the waiting period at the entry is reduced. |
| Information Access | Users can obtain speaker details and event updates and access a built-in guidebook for the event. |
Main Features Included In The Event Management App Like Eventify
There are three panels with various features. These panels include the admin, exhibitor, and attendee panels. Let's explore the features of each panel:
Admin Panel (Organizer) Features
1. Registration & Ticketing Management
It enables the organizers to create customized registration forms and structure various kinds of tickets (early-bird, VIP, etc.). They are able to charge, give discounts/promotions/sales, and conduct real-time sales, as well as build waitlists of participants.
2. Content Management
The organizers can access the system to add/edit event details, session schedules, speaker profiles, and location maps by hand. A no-code site builder can also be used by the organizers to create an event landing page.
3. Branding & Customization
The organizers can have the entire application branded to their logos, banners, colors, themes, and menu structure to suit the brand of the event.
4. Attendee & Speaker Management
This feature allows organizers to create attendee lists, allocate user roles, approve speaker biographies and session information, and adjust permissions.
5. Communication Tools
The communication tools enable organizers to send push notifications, e-mails (both automated and manual) to the whole group (or certain groups of people).
6. On-Site Operations
Organizers can manage the self-check-in kiosks (QR code-based, controlled), on-demand badge printing, and scanning of the attendants/leads to the staff members.
7. Analytics & Reporting
Lead analytics enables the organizers to make decisions based on real-time data of the number of registrations, the number of attendees, and the rate of engagement.
8. Sponsor/Exhibitor Management
Using this feature, organizers can create and maintain exhibit profiles and product displays, buy exhibit space on an interactive floor plan, and use a lead-scanning service.
Exhibitor/Sponsor Panel Features
1. Profile & Showcase Management
Exhibitors can personally handle their profile, represent product details, upload brochures/PDFs/videos, and also place special offers/coupon posts.
2. Visibility
Use sponsored ads, banner placements, and being visually listed on floor maps and in the event guide in order to maximize your visibility.
3. Meeting Management
Prepare one-on-one meetings and send messages to the people who are mostly interested, i.e., Attendees/potential leads.
4. Staff Management
Exhibitors' permission-granting and multiple staff members' booth managing and attendee-interacting, facilitating event day management streamlining, with the help of staff management.
5. Analytics Access
Organizers can give the real-time data analytics access to exhibitors that includes the number of profile views, engagement levels, and lead generation. Thus, it helps in demonstrating ROI and assisting them in performance tracking.
6. Visibility & Promotions
The sponsors and exhibitors can be given great visibility through some promotional methods. These include banner advertisements, push notifications, and so on, by the organizers.
7. Meeting & Chat Features
Trade participants are able to interact with visitors through one-on-one text, video, and picture chat. By making appointments, attendees can verify the schedule with interested parties.
8. Customizable Profiles & Branding
Using the customizable profile and branding, exhibitors can add their corporate logo and banner, social media links, contact details, and company descriptions.
9. Product & Content Showcase
This feature allows exhibitors to attach product details, including a photo and description. They can add uploaded resources like PDFs, brochures, and videos.
Attendee Panel (User) Features
1. Personalized Agenda
The system lets users build their own event timetable while showing them session information and speaker details. It enables them to set alerts and link the schedule to their personal calendars.
2. Interactive Tools
During the events, attendees will be able to participate in live polls and answer questions. They are able to post to a closed group board and engage in gamification battles that have leaderboards and completion of tasks.
3. Event Navigation
Users can navigate events via detailed location maps and interactive floor plans that integrate with Google Maps and Apple Maps to display sessions, booths, and amenities.
4. Content Access
Attendees can access the content, see the exhibitor product displays, get session materials/documents, and read event-related news and guides.
5. Live Polls & Q&A
The app has this feature and allows the attendees to participate in live polls and/or ask questions to speakers directly through the application.
6. Gamification
Custom challenges and a live leaderboard will help attendees track their progress. The participants could receive points and rewards to increase participation.
7. Social Feed
Post share updates, photos, and videos on a social platform exclusive to attendees and organizers, available only to event attendees.
8. Surveys & Feedback
The attendants will be able to provide practical feedback and the evaluation of the individual sessions, which will help organizers to make future events more successful.
9. Push Notifications
Attendees will get to know about the changes in sessions or other important information instantly, along with announcements and reminders on their mobile phones.
10. Customizable Profiles
The customizable profile feature allows attendees to edit their profiles, bringing out their interests and expertise to enable meaningful connections.
11. In-App Messaging & Meetings
The attendees are able to conduct one-on-one text communication, which is secure, and can schedule personal meetings with other attendees, speakers, or exhibitors.
12. QR Code Networking
Scan the QR code of other attendees, and they can exchange vCards and other connection details instantly.
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Transforming Eventify Clone App With Artificial Intelligence
Businesses can add several AI-powered features to the Eventify clone app to enhance its functionality. Here are some of the advanced features:
1. AI Copilot/Concierge
A 24/7 smart assistant in the app that gives immediate responses to questions posed by the attendees about the agenda, venue, speakers, Wi-Fi passwords, and others. This saves 40% of the workload on human support personnel.
2. AI-Powered Networking/Smart Matchmaking
Through matching algorithms, depending on shared interests and tags, affinity, and behaviors, algorithms will match the attendees with other people they like, speakers, and business partners.
3. Personalized Recommendations
The attendants will have the opportunity to give practical feedback, and the assessment of the individual sessions will assist the organizers in making the event more successful in the future.
4. AI-Assisted Event Management
Content creation (through email campaign writing or speaker biography), data processing, and automation of some repetitive processes (lead follow-ups, feeding data into CRM, etc.) would be helpful to event organizers.
5. Predictive Analytics
The platform will provide useful insights on real-time information of attendees, engagement rate, and performance measures to allow organizers to make data-driven decisions and optimize their events.
6. Dynamic Pricing Algorithms
In applications like Eventify clone, AI is deployed to determine dynamic ticket prices, such as early bird or surge pricing (with respect to demand).
7. Automated Event Cloning
AI technology would help event organizers to recreate other events, including sessions, speakers, and agendas, and this would save them a lot of time during the planning process.
Process Overview: Develop An Event Management App Like Eventify
The following steps explain how you can develop an event management app like Eventify:
1. Market Research and Planning
Evaluate the current capabilities of the Eventify app, the target market, and positioning for the Eventify clone app development. Find out what will be unique or added value your clone app will provide to make it distinguish itself among the original and other competitors. Develop an in-depth roadmap of all the features that you are planning for the app.
2. Design the User Interface (UI/UX)
In this step, the design team will work on creating the app's blueprint and defining the user flow. They will work on factors such as the app's appearance and user-friendliness. Businesses will decide on the visual content, such as the color scheme, typography, and logo, for the app to create their own unique brand.
3. App Development
The development process can be followed using one of the two ways. One is the custom-based solution, which is used when the app is developed from scratch and takes more time and investment. Another one is the white-label solution, which is a ready-made solution that is also pre-tested by the team of testers. It can be launched quickly within a week or two and requires less investment.
4. Testing & QA
Test the app to detect and correct bugs related to performance, security, etc. Perform functional testing, usability testing, and performance testing. The user acceptance testing is where a small set of real users will test the app and provide feedback ahead of the actual launch.
5. Deployment & Launch
After the successful testing of the time, now it's time to deploy the app and launch it to different platforms such as the Apple App Store and Google Play Store as per the guidelines. Make sure that the app is working fine on all the devices and can handle both initial and scaling traffic.
6. Post-Launch Maintenance & Updates
Constantly track the user feedback and performance of the app. Publish frequent updates, address any bugs after launch, and add new functions according to the feedback of the users and the demands of the market.
Core Technologies To Create An Event Management Platform
The table below shows the technologies that are used in order to create an app like Eventify:
| Component | Technology Options |
| Frontend Web | React.js, Angular, Vue.js |
| Frontend Mobile | React Native, Flutter, Swift (iOS), Kotlin (Android) |
| Backend Framework | Node.js (Express), Python (Django/Flask), Ruby on Rails, Java (Spring Boot) |
| Database | PostgreSQL, MySQL, MongoDB |
| Cloud Hosting | AWS (Amazon Web Services), Google Cloud Platform, Microsoft Azure |
| Real-Time Communication | Socket.io, WebRTC, Firebase Realtime Database, Pusher |
| Payment Gateway | Stripe, PayPal, Razorpay |
| API Integration | RESTful APIs, GraphQL |
| Push Notifications | Firebase Cloud Messaging (FCM), OneSignal, Amazon SNS |
Industries That Can Benefit From An Event Management App Like Eventify
Let's now talk about the industries that can benefit from the event management app like Eventify.
1. IT Industry
IT industries can manage technology conferences, developer summits, product launches, hackathons, employee training programs, and trade shows for technology solutions.
2. Healthcare
The hospital and medical associations can use this app for these purposes: continuing education programs, health fairs, and community outreach. But they need to be strict on secure data handling and privacy compliance.
3. Corporate Enterprises & B2B Firms
Features like AI-powered matchmaking and lead-scanning tools help create scenarios for corporate events. They can easily manage and organize hybrid events, conferences, trade shows, and B2B networking using this app.
4. Education Sector
The education sector can implement this software and handle academic conferences, research organizations' events, and various educational programs.
5. Retail & E-commerce
This is a valuable idea that the app can be implemented by retailers during product exhibitions, at promotional events, and with e-commerce tools such as Shopify.
6. Travel & Hospitality
This app will help the travel and hospitality industry by elevating the experience of attending travel-centric events and also administering the related logistics
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How An Event Management Platform Like Eventify Generates Revenue
Here are the different ways in which businesses can earn money through the Eventify clone app. Let's have a look!
| Revenue Stream | Description |
| Subscription Plans | Eventify often provides tiered subscription plans for event organizers. Free plans may allow basic event creation, while premium plans offer advanced analytics, marketing tools, and custom branding. Organizers pay monthly or annual fees to access these premium features, creating a steady revenue stream for the platform. |
| Ticketing & Registration Fees | Eventify earns a significant portion of its revenue through ticket sales. For paid events, the platform charges a service fee or a percentage of each ticket sold. This fee may vary depending on ticket type or event size. Additionally, premium features like VIP passes or early-bird tickets can generate extra income for both Eventify and event organizers. |
| Commission on Vendor Services | Some event management platforms partner with vendors like caterers, photographers, or equipment rentals. Eventify can earn commissions or referral fees whenever organizers book these services through the platform. |
| Sponsorship & Advertising | Eventify can monetize its user base by offering advertising opportunities. Brands can sponsor events, promote their products through the platform, or feature banner ads in event listings. Event organizers may also pay Eventify to highlight their events on the platform, increasing visibility and driving engagement. |
| Value-Added Services | Eventify can generate additional revenue through value-added services such as event analytics, attendee engagement tools, on-site check-in solutions, and virtual event streaming. Offering customized solutions for large-scale events or corporate clients often comes at a premium, boosting profitability. |
Summing Up!
Businesses that are interested in investing in the app should collaborate with a top app development firm. At Hypelocal Cloud, we offer businesses and startups white label event management software. Our solutions are also advanced and can expand as your business expands. The solutions can be tailored to suit the needs of your brand and made different to suit the market. We have affordable solutions that begin at $7000. It is a rough price, and the final price depends on the AI functions, personalization, and other aspects that a business wants to integrate into the app. Get in touch with us, and launch your own event management app like Eventify.
