White Label Visitor Management Software

Indeed, visitors to an organization bring opportunities for better networking and growth in the rising market. However, effective visitor management is crucial to ensure workspace security and build a good reputation in the market. In addition to corporate offices, a proper visitor management process is critical to hospitals, retail, and educational institutions.

This is where robust visitor management software is needed to monitor an organization's visitors and ensure a secure environment. However, not every organization can build visitor management software from scratch, as it requires a significant investment.  Hence, a better alternative to this is white-label visitor management software.  This blog explains everything about white-label visitor management software, its features, benefits, costs, and more. Let us read it now to learn more about it!

Comprehending Visitor Management Software

Visitor Management Software--An innovative technological system that simplifies tracking and managing visitors to a facility, whether in offices, hospitals, or factories.  The primary aim of this software is to provide an effortless and efficient way to handle visitors from the moment they enter till check-out while improving security and ensuring a smooth visitor experience.

Explanation of White Label Visitor Management Software

White label visitor management software- A pre-built and pre-tested solution with all the core functionalities of the original visitor management software but with deep customization flexibility based on the business's brand requirements, including logo, features, color theme, typography, and more. A white label visitor management software frees the users from building the entire software from scratch, saving their costs and allowing them to rebrand it in the market to enhance their business visibility.

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How Does Visitor Management Software Work?

A visitor Management system is an intelligent solution that simplifies the process of tracking and managing visitors in an organization. The following are the points showing how white-label visitor management software works step by step.

Pre-Registration

At first, the visitor can pre-register online by providing details such as name, visiting purpose, and host contact details. They also need to upload their photos for ID verification.

Visitor Arrival

When the visitor arrives, the visitor tracking system identifies who has entered the premises through integrated security cameras, sensors, or access controls. Once identified, the recipients or the automated systems can attend to the visitor standing outside.

Visitor Check-in

Now, the visitor management system allows visitors to check into the building from their mobile phones or kiosk systems.

Visitor Badge System

The visitor management system also provides a badge for each visitor. These are like digital cards that include every visitor's information, such as their name, contact details, address, etc. These badges help companies differentiate between their employees and outsiders.

Notifying Host

Once the visitor check-in process is complete, our white-label visitor management system quickly updates the appropriate person or host through SMS or email. If the software is integrated with any access systems, the staff may facilitate remote unlocks to let the visitor in.

Visitor Check-out

When leaving, visitors can use the same kiosk system or their smartphone to check out. The intelligent visitor management system tracks every detail about visitors, including the time they spend in the building, to maintain further records.

Visitor Feedback

Finally, visitors can share their feedback regarding their experience through the feedback feature in the visitor management software, helping facility managers make informed decisions about further improvements.

Key Features of White Label Visitor Management Software

Our white-label visitor Management software offers countless features that streamline administrative operations and help create a safer and more organized environment. Let us check out the following features it provides for admin, visitors, and facility owners.

For Admin

User Management: The admin can monitor and manage the software's users by checking their roles and permissions to prevent prohibited activity.

Notification Settings: The admin can access the software's settings and navigate to the notification or alert section to change configuration options, such as push notifications for SMS, email, etc.

Detailed Reports Analytics: The visitor management software utilizes Power BI and Google Sheets API to generate detailed reports on visitor data, user activities, and operations performance. The admin can access these reports and identify the weak areas so that informed decisions can be made.

Centralized Database: The visitor management software provides the admin with a centralized dashboard and analytics to monitor real-time activities such as visitors' traffic, security notifications, and software performance.

Privacy and Regulations: The admin can check the software's current privacy policies and can modify the updated policies according to their requirements.

Security Features: The admin can implement strong access control mechanisms and security measures to ensure that only authorized people can access sensitive information.

Data Management: A white-label visitor management system allows the admin to access the policy tools and give permission to data governance, backup, and recovery functions.

Content Management: The software allows the admin to create, edit, and manage visitor information, documents, and agreements to maintain a secure visitor flow.

For Visitors

Profile Management: The visitor management system enables visitors to modify their profiles by entering their details, such as contact details and ID verification, preventing them from repeating data entry.

Checkout & Check-in: Visitors can use contactless check-in and check-out functionality through kiosks or smartphones.

Booking Appointments: The software includes Google Calendar API and Microsoft Outlook API, which enables visitors to schedule meetings with the host according to their preferred time slot, helping them prepare for the guest arrivals.

Digital Badge: The visitor management system provides visitors with a digital badge, a unique digital pass required for visitor authentication at check-in.

Communication: The software offers multiple communication channels, including calling and chatting, to streamline collaboration between the host and the visitor.

Multi-language Support: The AWS and Google Translate API allow visitors to use the software in their preferred language for smoother navigation.

Feedback & Rating: The feedback option within white-label visitor management software allows visitors to share their reviews about the service, which the host can check to make informed decisions.

For Facility Owner

Blocklist Management: Our white-label visitor management system allows the host to flag and restrict access to specific people to ban their entry within the premises for security.

Third-party System Integrations: The facility managers can integrate the visitor management system with access control systems to ensure that only permitted people can enter the building.

Visitor logs and Management: The visitor management system allows facility managers to track visitors, their visit purpose, and check-in and check-out timings, helping them better manage records.

Accept or Decline Request: When a visitor schedules an appointment, the host can approve or decline the meeting from the software.

Multi-site Management: The software enables the facility owners to monitor multiple facilities from a centralized dashboard to collect visitor data from different locations.

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Latest Technologies Integrated in Visitor Management Software

We implement robust technologies or capabilities in our white-label visitor management system to enhance its functionality for future market demands. Below are the tech integrations we use in our white-label visitor management software.

AI Voice Hovers

Our white-label visitor management feature provides an AI Voice hover feature that allows users to interact with the system using voice commands and enables touchless interaction, which is especially beneficial in hospitals where the risk of infections is high.

Artificial Intelligence

We understand the alluring beneficial effects of Artificial intelligence and machine learning models. Therefore, we incorporate these technologies to simplify the job of facility owners by effortlessly managing visitors. It tracks their check-in & check-out timings, analyzes behavior, verifies credentials, and sends real-time alerts to hosts for suspicious activities to make proactive approaches timely.

Cloud-Based Solutions

Multi-site facility owners usually struggle to manage the operations and security of their locations. Therefore, we offer a cloud-based solution in our white-label visitor management system. It gives managers a centralized view of visitors' activities across all sites, including their entry and average time spent inside the building. This real-time visibility facilitates efficient communication and quick response in case of emergencies.

IoT Sensors Integration

Next, we integrate IoT with Visitor management systems to monitor visitors' movements and track their data in real-time. For example, when a visitor enters the building, the integrated smart sensors automatically adjust the light, temperature, and security features, like door locks, according to their preferences.

Access Control Systems

Facility managers can easily integrate visitor management software with security tools such as surveillance cameras and video intercoms to track visitors' activities. They can also integrate access control systems such as biometric systems, Access cards, or RFID to identify unauthorized entries and promote a secure environment.

Integration with EMS

Corporate office owners can integrate visitor management software with the Employee management system, which provides them with a complete view of all the individuals in the building, including visitors and employees, and allows better control to enhance overall security.

Benefits of Visitor Management Software

The following are the revolutionary benefits our white-label visitor management software offers for various industries.

Simplifies Visitor Sign-in process

We all agree that the traditional check-in processes are time-consuming. Visitors must fill out paper forms, share their visitor reasons, and wait until the host approves their request, which wastes a lot of time. However, our white-label visitor management software simplifies this complete process and reduces the chances of human errors. It allows visitors to reserve their booking from mobile phones and self-check-in through kiosk systems upon arrival, reducing their waiting time and congestion at the reception.

Improve Visitor's First Experience

A customer's first impression matters a lot, especially for businesses. It directly portrays their image in the business market. Therefore, greeting customers well and providing a good experience is crucial. A white-label visitor management system helps in this by providing a smoother and more professional check-in process. Also, organizations can customize the visitor management system according to their business identity; all these little details grab visitors' attention and show the company's commitment to professionalism.

Enhanced Security and Compliance

Security is the top priority of any organization, and visitor management software is the appropriate solution for it. It allows the facility owners to customize the check-in and check-out requirements to meet their company's compliance requirements. They can also set visitor regulations, such as signing legal documents and nondisclosure agreements before leaving them on the premises. In addition, the software can maintain a comprehensive record of visitors' details that are essential for compliance purposes and regular audit sessions to prevent security breaches.

Reduce Operational Costs

Traditional visitor management methods include many hidden costs, such as paper logs, delivery management tools, and more, sometimes disturbing the complete budget. However, using a white-label visitor management system saves crucial details in cloud storage and eliminates the need to hold paper logs, reducing operational costs.

Scalability and Integrations

Another compelling benefit of using white-label visitor management software is its scalability. It can easily accommodate many visitors without compromising the premise's security. Additionally, the facility owner can easily integrate the software with third-party systems to enhance its functionality without worrying about task performance.

Increase Productivity

Managing daily visitors in a large organization is challenging. Staff must enter manual records, answer phone calls, etc., which affects their productivity. However, visitor management software automates complex and time-consuming tasks, reducing staff's work burden and increasing productivity.

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Cost Breakdown of an Efficient White Label Visitor Management System

The cost of a white label Visitor Management System begins at $7k. However, multiple other factors define the overall pricing of white label visitor management software.

• Feature customization level
• Security Measures
• Compliance with Industry Regulations
• Third-party Integrations
• Launching Platforms

Revenue Model of White Label Visitor Management Software

Though white label visitor management software requires a small investment, it still provides multiple ways to earn huge revenue. The following are some of the monetization strategies of white label visitor management software. Check them now!

Recurring Subscription Plans

The admin can create various subscription plans, such as basic, standard, and premium, with different features and charge fees from users to access these features.

Freemium Model

In this revenue model, the admin can offer the software's basic features for free while charging a fee to access the premium and advanced features, earning huge revenue.

Advertisements

Collaborate with other businesses, such as event managers, and promote their services by displaying their ads in the software.

Why Choose Hyperlocal Cloud For White Label Visitor Management System?

Hyperlocal Cloud Inc. is one of the most reputable and renowned on-demand mobile app development companies. We offer top-class white-label solutions across multiple sectors that help them grow in their respective industries. The following are a few reasons why you should choose Hyperlocal Cloud Inc. for white-label solutions.

Genuine Pricing

At Hyperlocal Cloud Inc., we prioritize our clients' budgets and set genuine pricing models for our white-label solutions.

Extensive Feature Library

Our white-label solutions are pre-built with numerous alluring features that help businesses improve service quality and customer experience.

Deep Customization

Though our white-label solutions are pre-built, they come with deep customization flexibility. Business owners can modify the logo color theme, elements, typography, and features according to their brand's needs.

Market Ready Solution

Our white-label solutions are ready-made, don't require the complete development process, and can be launched quickly on the respective platform.

100% Secure Solutions

At Hyperlocal Cloud Inc. we offer solutions that are 100% quality assured after testing from various robust security measures to safeguard sensitive data and ensure industry compliance.